Silver Quill FAQs

What is the entry deadline?

Enter by September 23, 2016 and pay a reduced fee. The final deadline is September 30.

Can I submit the same entry more than once?

Yes. You may submit the same entry in as many different categories as apply, but not more than once in the same category. Tailor your work plan to fit each category. You will be required to pay an entry fee for each category entered.

Can I submit several different entries?

Yes. You may submit as many different entries as you wish. Separate fees apply for each entry.

What if my project was created by a team? Who do I list and how do the other members receive credit for working on the project?

The entrant’s name should be the PRIMARY contact person submitting on behalf of the team. This person should fill in the information on the online entry form. When you complete your entry online, you can indicate the information that is to be printed on the actual award should the entry receive a Silver Quill Award. It is recommended that the project manager or person to receive the award serve as the main contact for entry submission.

How do I enter?

Submit your entries online. When you upload your entry to AwardSentry, you’ll submit at least two files for entries in Divisions 1-3: the Work Plan and the Work Sample. Only a Work Sample and brief online form are needed for Division 4 entries. Here are important specifications you will need to follow.

The Work Plan

  1. Name this file “Work Plan”
  2. Your Work Plan must be a single PDF file
  3. The file should include your work plan and permission letter (if needed)
  4. Work plans are limited to four printed pages, excluding the permission letter
  5. The minimum font size is 10 point
  6. Acceptable paper sizes are 8.5” x 11” or A4 (21 x 29.7 cm)
  7. Margins should be at least a half-inch (1.3 cm) on all sides
  8. Follow the outline included in the Call for Entries

If you’re entering the same program or elements of the program in multiple categories, be sure to tailor your work plan so it fits each category.

The Work Sample

  1. Maximum number of work sample files is five
  2. Include the words “Work Sample” in the file names
  3. The file should contain a representative overview of your project
  4. The following file formats are accepted for work samples: .pdf, .png, .jpg, .gif, .mp4, .wmv, .m4v
  5. For websites,please provide the URL or IP address of the site in your entry
  6. For intranets or internal, secured access sites, provide instructions on how to register for the site, along with an account name or password. If access may be a barrier to evaluation, or if there’s a chance the site may change after submission, consider submitting a “Tour of Work Sample” video (of five minutes or less)
  7. Electronic files will be disqualified if they contain viruses, if they disable or require disabling of any part of the computer system used during evaluation, or if evaluators cannot view work samples using the instructions provided
  8. Large files are difficult to upload and download. Please condense the file size as much as possible. The maximum file size is 2 GB.

How are entries evaluated and awards determined?

Silver Quill Award entries will be judged by a network of trained professionals, who evaluate all entries using IABC’s Gold Quill standard for communication excellence. Two judges evaluate each entry, using standardized criteria to determine which entries attain scores to earn an Award of Excellence or an Award of Merit. There is no maximum number of awards that will be presented. Entries do not compete against each other. All judges’ decisions are final.

How are entries scored?

Winning entries must meet clearly stated objectives and show originality and results based on measured outcomes. Your work plan should be complete and follow guidelines. (Incomplete or unanswered questions on the work plan can disqualify a submission.) Your work plan and work sample must be well aligned. Judges consider how well a program is conceived and executed, how appropriate the strategy and objectives are in relation to the results desired and achieved, and how the outcomes are measured.

IABC PPR Silver Quill Award entries are scored using a seven-point global scale of excellence, also used in the Gold Quill Award program. Judges start their grading at four, which represents a fully competent approach to communication planning and execution. Work is graded up or down, depending on the content and execution of the project. Marks of seven, one or zero are very rare. Half points may be awarded.SQjudging

For entries in Division 1: Communication Research Management, Division 2: Communication Management and Division 4: Communication Training and Education 50 percent of the score will be based on the work plan and 50 percent on the work sample. For Division 3: Communication Skills entries, 35 percent of the score will be based on the work plan and 65 percent on the work sample.

Do entrants receive feedback?

Entrants receive evaluation details with scores and constructive feedback for each entry submitted.

How are winners notified and recognized?

Winners of 2016 Silver Quill Awards will be notified in late November or early December. Notification for finalists, no-award entrants and disqualified entrants also will be sent. Winners will be featured on the IABC Pacific Plains Region website, social media channels, press releases and in chapter newsletters.

What happens to the entries?

All entries become the property of IABC. (If the material is proprietary, indicate this clearly on your online entry submittal.  IABC is not responsible for lost or damaged entries.

Which category or division should I enter?

For clarification about specific categories and divisions, contact Kim Arnold at kim.arnold@nebraskablue.com or 402.982.8693; or Ed Kamrin at ekamrin@gmail.com or 415.983.9070. Your entry may be disqualified, without refund of fees, if submitted to the wrong category.

Do judges really pay attention to details such as permitted font size and length of work plan?

Yes, they do. Following award entry parameters is crucial to earning an award-winning evaluation.

With the two-year time frame, can I resubmit an entry?

Yes, if it was not a winner in the prior year’s program and the work and/or measurement extends from the prior year into the current year. For the 2016 Silver Quill Awards, this means an entry can be resubmitted if it was not a winner in last year’s program and the work and/or measurement extended from 2015 into 2016.

What do I need to know about student entries?

A student or a group of students may submit entries. At the time the work was created, the student must be attending school full-time or part-time working toward a degree at a college, university or other educational institution. Entrants who were enrolled as a student but have professional communication experience or are employed in the communication profession must submit their entry as a regular or non-member. Work produced for educational courses, a club or volunteer association, an internship or commercial and non-commercial activities, including work for an IABC chapter or region are eligible for submission. Professors or advisers may not enter on behalf of a student.

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2016 Call for Entries

2016 Call for Entries
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